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Video Conferencing, Web Conferencing, Online Meetings, Screen Sharing - Zoom - Simplified video conferencing and messaging across any device
Audio — During the meeting you can turn on and off your audio. Select an individual from dropdown to chat privately with the Host or another Participant.
Zoom recordings can only be enabled by the host who has 2 options, Cloud and local PC. Local recordings are not encrypted by default so the user is required to provide encryption for sensitive material. Cloud recordings are encrypted AND copied directly to the Hosts Echo library ready to upload to Moodle or other platforms. Never include the host participants' names, email or other personally identifiable data on the meeting subject line.
Zoom allows guests to easily join meetings. It also allows guest speakers and lecturers to talk to students. For teaching and learning, the guests speakers must have a Zoom account to participate, but they can sign-up for a free Zoom account if they are not UNSW staff or students. Video transcripts and captions can be a great resource to enhance learning and bring teams together. They support individuals with hearing impairments, non-native English speakers and those that are slower with the processing of information such as people with learning difficulties, neurodiversity and other conditions.
To support equity and accessibility, it is important that hosts of webinars, meetings and live events always ensure that live transcripts are available for attendees. A free live transcript service is available for Microsoft Teams and Zoom webinars, meetings, and live events. For Zoom, the host of the webinar must always enable the live transcript function first so that it is available for attendees to turn on.
View instructions for activating video transcripts and captions for Teams and Zoom. As an alternative to the free Zoom live transcript service, a paid closed captioning service can be managed by third party software or manually. Third party captioning services should be paid for by the Zoom account holder. The following link provides step by step guides for third party closed captioning. More information can be found at Zoom Closed Captioning support page.
Enable Auto-Transcription: Allows the system to start providing live transcription. Participants will be notified that this service is available. If you're the meeting host, we recommend using a third-party closed captioning service if you want closed captions in breakout rooms enabled via API token.
If you want a participant to type closed captions, make sure you assign them permission to type closed caption before starting the breakout room sessions:. After you start breakout room sessions, participants can click Closed Caption in the meeting controls to view closed captions. Only one participant can be assigned to type closed captions in a meeting, thus it is only possible to have one breakout session with closed captioning. Live transcription is currently not supported in breakout rooms.
The accuracy of Zoom's live transcription feature depends on many variables, such as but not limited to:. Background noise Volume and clarity of the speaker's voice Speaker's proficiency with the English language Lexicons and dialects specific to a geography or community.
Because of these limitations, if you are required to use speech-to-text support for any compliance needs in your meetings and webinars, Zoom recommend using a third part provider who may be able to guarantee a specific accuracy via API token.
The desktop client can be manually updated and best practice is to check you have the current version in advance of your meeting. The web app will always be current. Log into the client and on the top right click on your profile icon the select "Check for Updates" towards the bottom of the drop down list.
Monitor resolution determines the file size of your Zoom recording, the higher the resolution the larger the recorded file size. There will be some instances where a higher resolution is required but for most Zoom meetings and classes a lower resolution will be enough. The main reasons file sizes should be kept small are: 1.
Reduces storage space on PC if Local recordings is selected 2. Cloud recordings greater than 5Gb will not be auto loaded to your Echo library and requires manual uploading 3.
Some users may encounter difficulties in downloading larger files 4. Editing of larger files is more time consuming.
Reduce the resolution of your display before you start the session and begin recording. Note : Lowering screen resolution makes text and objects larger in the recording.
Make a test recording to see if important content fits comfortably in the viewable area. Click the start menu then select Settings OR click the magnifying glass and type in Settings 2. Select system then Display. Next to Resolution, select Scaled. Choose a setting that results in larger text. If not, restart your Outlook application. Click "Add a Zoom Meeting" to add Zoom join details to the meeting. If prompted, sign in with SSO. In the "Required" field add your desired participants.
You can also invite a Teams meeting room and join the meeting using the Teams meeting room touch panel and use the in room conferencing system. Click Send to send your meeting invitation.
Please contact the Multimedia and AV Technologies team at av unsw. This can be done from the Zoom applicaation itself, or from within Outlook once the Zoom Outlook Add-in is installed. See this guide for how to install the Outlook Add-in.
Ensure you have the Zoom Add-in for Outlook installed. See here to find out how. In Outlook, switch to calendar view and click "Home" and then "New Meeting" on the ribbon.
You should now see two new Zoom icons in the ribbon - "Add a Zoom Meeting" and "Settings" as shown below.
Click Settings. The Zoom sidebar will open. Select your desired video, audio, security, and other meeting settings. Please only use the "passcode" security option if you are inviting a Teams room. The other security option selections may impact Teams room Zoom functionality. You must also select "allow participants to join at any time" in the "Advanced Options" section.
Otherwise, the meeting host will need to join the meeting from the Zoom application first to start the meeting. Click "Send" to send the meeting invitation. If you have invited a UNSW Teams meeting room to your Zoom meeting, please see the guide below for how to Join and manage your Zoom meeting from the room touch panel. The host's name and the time of the meeting will be displayed. The Teams meeting room touch panel will show controls on the bottom bar as shown in the image below.
Select "Show meeting on this device" to replicate the main monitor's content to the touch panel. The touch panel will replicate the main monitor, allowing for additional functionality.
This selection enables touch functionality without a touch enabled main monitor. The local camera will be displayed on the top area of the screen as default Speaker View The online participant s will be displayed on the main area of the screen. Zoom Conferencing.
Overview Zoom is a high-quality video and audio online conferencing tool for desktops, tablets and smartphones. What's new. Sign out of your email sign on Zoom account. You must use at least one security method - prepare your meetings. Zoom Security Best Practice Guide. Launch the Zoom application 2.
Click Sign in. Setting up meeting recordings. However, if required, the host can also assign an attendee the ability to record the meeting locally How to assign the ability to record a meeting locally to an attendee: 1.
Sharing your Zoom recordings. Always ensure that you only share your meeting recording with known meeting participants. How to view a list of meeting participants: 1. Locking and passcode protecting meetings. How to enable the waiting room, passcode or "only authenticated users can join" option: 1. Choose "Schedule" within your desktop zoom client. End-to-end encryption and sensitive meetings. How to use end to end encryption for your Zoom meeting: 1.
Select schedule a meeting. Screen sharing. Zoom application version updates. How to check your Zoom version or for Zoom updates: 1.
Click you profile logo on the top right in the desktop Zoom application. Shared accounts and credentials.
How to assign scheduling privileges in Zoom: 1. Scheduling meetings for others. How to schedule a meeting for someone else: 1. Once an UNSW Zoom account holder has given you scheduling privileges, logout of the Zoom application and login again to activate your scheduling privilege 2.
Click on the Schedule icon. Further reading and helpful links. Self Help Guides. Student Accounts - What you need to know. Securely authenticate via single sign on with your UNSW identity when joining meetings and teaching sessions Join meetings and teaching sessions hosted from licensed accounts with no limitation Host meetings with up to participants Host one-to-one meetings hour time limit per meeting Host group meetings with a minute time limit per meeting What can't I do with the UNSW Zoom basic student account?
Recordings are not supported by a basic student account No Personal Meeting ID is available No Live streaming of meetings is possible All meetings hosted from student accounts must be secured with one security option. Consolidation of accounts If you are a current UNSW student not staff who had a zoom account using a UNSW email address, you will have received an email from Zoom requesting that you either consolidate your account or change your email address. If so, did you take any action yet?
Your choices are as follows. Option 1: Change your email address. Option 2: Choose to continue to use student. How to Login to Zoom Conferencing. Customers who switch to Zoom report an increase in performance, trust, and engagement. Purchase Zoom Phone, Meetings and Chat together and save. Get Started Today. Confidently work from home Features to help you work from home and have fun doing it.
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Request a Demo 1. Buy Now Read the Report. Simplified video conferencing and messaging across any device. Unparalleled usability Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device.
Join anywhere, on any device Zoom Meetings syncs with your calendar system and delivers streamlined enterprise-grade video conferencing from desktop, mobile and dedicated Zoom for Home Devices. Powerful meeting security Robust security settings ensure disruption-free meetings. Built for modern teams. HD video and audio Bring HD video and audio to your meetings with support for up to video participants and 49 videos on screen. Built-in collaboration tools Multiple participants can share their screens simultaneously and co-annotate for a more interactive meeting.
Made for Connecting Filters, reactions, polls, hand raising, and music or video sharing make meetings more fun and engaging. Recording and transcripts Record your meetings locally or to the cloud, with searchable transcripts. Streamlined calendaring Support scheduling or starting meetings from Outlook, Gmail, or iCal. Team Chat Chat with groups, searchable history, integrated file sharing, and 10 year archive.
Customers who switch to Zoom report an increase in performance, trust, and engagement. Get Started Today. Confidently work from home New features to help you work from home and have fun doing it. Clear audio with advanced background noise suppression Share slides as your virtual background Feel camera ready with adjustable touch up my appearance Look well lit in any situation by adjusting advanced lighting More reactions to let your feelings show Filters to bring some fun into your day Try Immersive View to make meetings more engaging.
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Zoom Meetings connects with some of your favorite applications to enhance collaboration. Learn More. Integrations Easily schedule and join meetings from your existing email or calendar application. Start Zooming today! Buy Now Request a Demo. Please confirm your email below to get started. Input verification code.
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